Join Date: Feb 2008
We have all sheets in 2 large binders that hold all of our MSDS sheets.
They are referenced with a table of contents in the front. The table
of contents is in alphabetical order by vendor. Each vendor has a number assigned...(Advanced Elastomer = 1, Amoco = 2, etc...) All MSDS sheets from each vendor would be referenced as pg 1-1, 1-2, 1-3. 1 corresponding to the vendor.
Table of contents looks something like this:
VENDOR / PRODUCT / DESCRIPTION / PAGE # / DATE
Amoco / Polysulfone / P1710...(example) / 2-1 / 1/2/05
The next material from Amoco would be in sleeve 2-2.
We keep them in a protective sleeve, with only the sleeve being referenced with a number (since some MSDS sheets are multiple pages) We use the little circle dot stickers on the bottom right corner of each sleeve, referencing the "page #" in the Table of Contents.
Every time we receive new MSDS sheets, they are put in the front of the binder. Once per month, during our monthly safety meeting, we FIRST update the Table of Contents, then refile all of the new ones in the appropriate sleeve, or create a new sleeve if necessary.
Very important, leave a blank sleeve, and blank in the Table of Contents every few vendors or so, for add ons.
They are kept in the plant, accessible to all. It does seem like a lot of work, but it is necessary and a requirement of OSHA.
Once the system is in place, it's not that time consuming.
Most importantly, should an employee have the need to find the information quickly, it is there with quick reference.